Document Web Hosting

In most organizations, documents and records reside in multiple locations, in a variety of media formats, and are required by a number of different applications and business processes. As the volume of information grows it is increasingly difficult to effectively and securely manage content, and to store and retrieve paper documents, electronic files, print streams, and email messages. This situation creates numerous challenges:

• Taxing limited IT resources
• Insufficient records storage and retention policies
• Inefficient access to paper, digital, and film-based documents
• Increased pressure to respond to regulatory and audit requirements
• Inability to quickly respond to e-discovery requests

The GRM Online Records Center™ solves this problem by providing a highly scalable, hosted platform for managing information across the enterprise. Delivered as an outsourced service, it is a web-based on-demand solution providing feature-rich functionality, electronic archival of critical documents and records, secure 24x7 web access, and total compliance and disaster recovery capabilities. Additionally, users can:

• Access, route and output documents via email, print or fax from the GRM Online Records Center™ over the internet or internal intranets
• Perform complete document management functions, such as document manipulation and version control
• Automate report mining to extract and analyze business intelligence
• Export data into other applications for additional analysis and collaboration
• Link documents with transaction-oriented applications such as ERP and CRM systems, existing production applications, accounting systems, and records and content management applications
• Accelerate business processes by providing unlimited web-based access to critical documents and records

Implemented as a flexible, adaptable Software as a Service application that is tailored to the unique requirements of each organization, the GRM Online Records Center™ addresses long term EDM issues to protect you from data loss, business interruption, and high legal costs and fines. Our technology platform includes secure encryption, mirrored data centers, multiple communications options, automatic fail-over capabilities, and industry-standard physical and network security. And as an outsourced service, there are minimal upfront costs, ongoing maintenance and upgrade expenses are eliminated, and GRM can have you up and running in a matter of weeks.